PROCEDURE
All design work is to be undertaken and/or supervised by a registered architect, member of the RIBA. The following work stage procedures to be followed at all times:
APPRAISAL
Identification of the Clients requirements and possible constraints on development. Preparation of studies to enable the Client to decide whether to proceed and to select probable procurement method. Opening of a job file and allocating a unique job reference number to the new project;
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STRATEGIC BRIEFING
Preparation of the Strategic Brief by, or on behalf of, the Client confirming key requirements and constraints. Identification of procedures, organisational structure and range of Consultants and others to be engaged on the project. Maintenance of minutes of meetings and records of the client requirements.
OUTLINE PROPOSALS
Commence the development of the strategic brief and a full Project Brief. Preparation of Outline Proposals and estimate of cost. Review of procurement route.
DETAILED PROPOSALS
Complete the development of the Project Brief. Preparation of the Detailed Proposals. Application for full Development Control Approval. Carry out design review with full client co-operation prior to submitting the application.
FINAL PROPOSALS
Preparation of the final proposals for the project sufficient for co-ordination of all components and elements of the project.
PRODUCTION INFORMATION 1
Preparation of production information (i.e Drawings and specifications) in sufficient detail to enable a tender or tenders to be obtained. Application for statutory approvals. Split the drawings into large scale general drawings, assembly drawings and component drawings.
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PRODUCTION INFORMATION 2
Preparation of further production information required under the building contract to complete the information for construction. Record all revisions to drawings and new drawing issues.
TENDER DOCUMENTATION
Preparation and collation of the tender documentation in sufficient detail to enable a tender or tenders to be obtained for the construction of the project.
TENDER ACTION
Identification and evaluation of potential Contractors and/or Specialists for the construction of the project. Obtaining and appraising tenders and submission of recommendations to the Client.
MOBILISATION
Letting the building contract and appointing the contractor. Issuing of production information to the contractor. Arranging site handover to the contractor.
CONSTRUCTION TO PRACTICAL COMPLETION
Administration of the building contract up to and including practical completion. Provision to the contractor of further information as and when reasonably required.
AFTER PRACTICAL COMPLETION
Administration of the building contract after practical completion. Making final inspections and settling the final account.